Pick up the Phone! <br> The Magic of Phone Consultations

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I’m not a phone person and to be honest, I don’t think that I ever will be.

I’m a quiet and shy individual, and making conversation with new acquaintances isn’t my strongest quality, so talking to a complete stranger over a phone connection scares the BIJEEZES out of me.

I’m talking cold sweats, anxious jitters, and serious bouts of nervous laughter whenever I have to pick up the phone and start sounding official and/or competent to a new person – you know, like I actually know what I’m talking about…

In our first few years of business, I hid behind email as much as I possibly could.

Of course, I wouldn’t have admitted that I was “hiding.” I was simply “playing on my strengths of writing”.

Because Jeff and I had impeccable booking rates when we met with couples face to face, our goal was to schedule in-person meetings with every potential client.

Meetings worked for us, so we didn’t want to mess with a good thing.

But we soon began working with clients from across the US, so we quickly realized that in person meetings were no longer a realistic option.

And suddenly, my worst fears were realized – I would not only have to speak to brand new couples over the phone, but I would have to charm them as well. Eek.

I’m talking RIVERS of cold sweats at this point.

Can I get an amen from all of my fellow phone phobics from across the internet? I know you’re out there, because if you’re not, I’m just a ridiculous introvert speaking to myself about a seriously neurotic weakness.

But if you are, I’ve got some news for you – you’re not alone, we’re all in this together, and I’ve got some coping strategies coming your way.

 

When we stopped meeting with couples face to face and moved to phone calls, you know what happened? We booked more weddings than ever before at better average rates.

 

Why?

Because phone calls are easy and fast.

Just think about it – if you’re able to call a bride, get to know her, talk through everything you do, and have your pricing and/or a booking proposal in her hands less than 24 hours after she inquires, you’ve got a huge advantage over other photographers that she may have scheduled a meeting with in the next week or so.

It’s simple – the easier you make the booking process for your couples, the more likely they are to actually book you.

It’s simple – the easier you make the booking process, the more you're going to get booked.Click To Tweet

So how did a self-proclaimed phone-phobic like myself cure her fears?

Well, I didn’t, but I did develop some strategies to help me out.

Here’s the most effective ones:

1. Write a Script

The biggest fear I had to overcome was not knowing what to say over the phone, so I wrote an outline for myself to follow when I’m speaking to a bride or groom.

This outline follows the major points that every call should include and in what order, and I have the freedom to follow it as loosely or closely as I need to for any particular call.

In some parts I’ve written out what I should say word for word, especially when speaking about budget or pricing where phrasing is important, and in other parts I’ve just written loose talking points, like when I want to get to know them as people and as a couple.

I don’t always follow the outline exactly – every conversation is different – but there are certain phrases that I always use because I know that they will garner the most positive and comfortable response from a potential client.

2. Be Prepared

In our online contact forms on our website and blog, we ask our couples to list how they heard about us and where they are getting married.

This is pretty basic and necessary information for any inquiry, but it helps me start every conversation with a connecting point.

Google the venue and do some research on it so you can get excited about the couple’s wedding – ask what they love about the location, why they chose it, if they have any fun ideas, when and where they got engaged, etc.

Use those connections as ice breakers for the conversation and you’ll always be able to start the phone call on a fun and personal note.

3. Practice

Talk through your outline or client meeting notes in front the mirror and in front of someone else.

 

Yes, practicing is awkward, but do it anyway.

 

Ask for feedback – are there phrases that need to be worded differently? Is the conversation simple and not overwhelming?

Don’t overwhelm anyone over the phone – send additional information via email later – and practice your phrases and content so you’re comfortable and confident.

4. Do Your Thing.

If you’re a phone-phobic like me, do whatever you need to do to psych yourself up for a great phone call.

Close the door on your office, go somewhere comfy, get excited about meeting a new bride or groom, and put a smile on your face before picking up the phone.

Then be yourself.

 

Talk to them as if they were sitting right in front of you.

 

People like to talk about themselves, so ask them questions and make connections based on their answers.

And remember to smile. I always like to think that everyone can hear a smile over the phone.

What kinds of tips and suggestions do you guys have for your phone conversations? What has worked well for you? Hop on over to our Photographer-Only Facebook Group and join the conversation!

 
Hugs,
Erin
 

WELCOME

Hi there! We’re Jeff and Erin Youngren, a hubby and wifey wedding photography team in San Diego. We shoot together. We travel together. We dream together. And we believe the best thing to hold onto in life is each other (+ a great glass of wine…)

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